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6 Fast Ways your Organization Can Adapt to Remote Work

by James Aso
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Living with the rising threat of COVID-19 has seriously caused disruptions in workflow and isolating team members from one another. Teams are now moving to remote operations using cloud collaboration and productivity tools. However, there are other reasons to shift to a remote team; for some businesses, it’s a way of providing a remote alternative that gives them the leverage and flexibility to recruit and retain the best team without limiting themselves to geographic proximity.

Here are six (6) ways that you can immediately apply as you shift to a remote team dynamic; Implementing these approaches will enable you to collaborate more productively, feel more connected to your team using seamless communication tools, and, most critically, keep the momentum going in managing tasks and team projects when working remotely.

  1. You Must First Focus on Building Trust

Leading or coordinating a remote workforce or team requires a different mindset that focuses on trusting your team. Remote collaboration has been an immense effort and key accomplishment for most organizations, and has also emphasized the subject of trust, transparency, and management support to impressive new levels. Developing confidence, connection and encouragement is crucial for teams who are doing a great work remotely, especially those who are juggling added caregiving responsibilities at home.

Team leaders have to trust the decisions made by remote team members, improve transparency through managing on-going tasks, sharing calendars, team projects and folders, thereby holding each team member accountable for their own work output.

 

  1. Create a Secured Digital Workspace using fexspace

While there’s no spot-on replacement for in-person interactions in a virtual environment, you can create a digital office space or workspace which fexspace offers with its global recommendation. Giving your team members the right collaboration and productivity tools to carry out work outside the physical office is imperative in closing any identified gaps in work flow limitations. Fexspace offers digital workspaces equipped with workflow tools that aid in file management, coordinating project and task progress, managing deadlines, and staying connected with team members.

Fexspace software stack offers your team the ability to work efficiently from anywhere, even on their personal devices if need be albeit keeping data security top of mind, and encrypting all information and communication which ensures your data are protected when teams access them remotely.

  1. Use seamless communication collaboration tools

When working with team members that are in different locations, instant messaging and video communication is a perfect way to stay connected with your team, and also create cohesion. Using group chat and most especially video conferencing for meetings ensures more seamless communication and productivity and also feel more personal — and who doesn’t want that?

Team communication and collaboration are essential when working remotely, and they can quickly be disrupted when switching from office work to remote locations due to heavy reliance on technology to keep in touch. Fexspace will help teams stay in touch with team leaders/managers thereby establishing a prospect of producing a powerful team that are monitored and managed with project and performance management tools that allows teams at all levels to accomplish tasks and meet deadlines, making it easy to measure progress and appraisals on every individual on your team.

 

  1. Create a Team “Work from Home” Scenario Expectations

Having your team visualize where you are working from will help them to better understand the possible challenges or distractions that might exist e.g. external noise, house occupant movement or thorough fare, kids, etc. These challenges can help create understanding and build a deeper connection between team members so as the next time a disruption or distraction occurs, you’re sure to get understanding from your team, rather than annoyance.

Another expectation to build is a support culture which is more important than ever as we support our team members through challenges created by the pandemic. A large part of supporting each other is supporting ourselves by continuing to evolve, learn and grow in adapting to relevant digital experiences of a remote workforce.

 

  1. Cultivate A Remote Work Company Culture

When going remote, some team members may feel a sense of isolation; corporate philosophy can go a long way toward combating this issue by reinforcing cohesion.

If your company is new to remote work, it can take a while for employees to adjust. Create a supportive environment that nurtures progress toward this goal. Give your workers extra time to learn the collaboration skills and tools they need to succeed. Help them by periodically sending out guidelines and prospects regarding remote collaboration.

In group chat and video conferencing meetings, make sure you establish open inclusion and participation so that each team member would have the opportunity to debate their opinion, whether it’s about the pace of a project or subjective impasses stifling productivity. This emphasizes that building a relationship or connection is an important determinant to bringing levity to your team collaborations as these endeavor is key to establishing trust and catalyzing meaningful collaboration.

  1. Manage Communications Effectively

Don’t have meeting periodically all day, use shared calendars to schedule and manage meeting times as teams members are working with already set deadlines to accomplish task and also the fact that they would have their group meeting in their calendar. Understand meetings are typically expected to be very focused; therefore, it is very difficult to multitask during on-going virtual meetings. While this is great for productivity, it can also be draining.

Video meetings length of time shouldn’t be long and make sure everyone has the time to take breaks, and stretch their legs while turning off their video and audio.

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