Teams have embraced cloud-based storage in project management because it offers a centralized collaboration platform that stores data that makes it accessible anytime, anywhere, from multiple devices. When it comes to using cloud-based storage in project management, the cloud offers a ton of benefits that you don’t want to miss out on. Here are just a few:
- Shared File
Cloud file sharing is an important part of being an effective project manager which can go a long way in minimizing bottlenecks and other drawbacks. It gives team members access to up-to-date information and provides an opportunity for team leaders and management to contribute to the project. Cloud based storage system offer a dedicated file repository which keeps everyone collaborating and ensuring all parties are working with the same objectives and goals. With a shared file system, project team members have access to share, download or modify important files or documents when they’re outside of the office at any given time.
- Scalability and Flexibility
It is always common to run out of space in a physical hard drive, and the solution is always to one to buy a larger capacity HDD which is not easily scalable but storing data in the cloud can help companies take advantage of its scalability capability and ability to your cloud file storage needs on-demand.
Cloud is scalable owing to the fact that as small project management teams gradually increase their usage over time, they will only be paying for the services they need. They will also have the privilege of reducing or eliminating IT personnel to manage the cloud-based storage because it is mostly self-managed by the apps that provide the services; this will certainly reduce personnel costs.
- Continuous Team Productivity
With cloud-based storage in project management, work is not obliged to the office; storing and accessing project files on the cloud is easy and can save a significant amount of money in hardware infrastructure. Project manager no longer need to depend on emailing files that are excessively large or stress over version control between static documents; because with a cloud-based storage, project team members can access and work with documents they don’t have in their custody. Team members can work from anywhere, collaborating with other colleagues in an easy and secure way which establishes simplicity working simultaneously on shared calendars, files, projects, and automatically syncing files across multiple devices.
- Remote Office
Cloud-bases storage offers you the smart and interesting prospect of having to create fully functional cloud offices or workspace. The cloud-based storage fits in perfectly with this because it allows project managers and their teams to access and sync their data from anywhere, allowing them to take their office work with them on the go.
- Easy backup and recovery
Cloud-based storage ensures that there will always be a backup in incidences of data loss, breach and damage which can be very devastating for a project manager. Most cloud-based storage providers like Dropbox, Fexspace and OneDrive add extra layers of security protocols for data loss protection (DLP) and to prevent your files from ending up in the wrong hands.
The best thing about using cloud-bases storage is that server data is distributed across redundant servers, and the data stored in the cloud is protected against any type of hardware failure.